Term papers writing service


Understanding and applying an rfp process presentation

A unified, transparent and well managed RFP process will go a long way in determining your organization's overall web success. Jan 12, 2016 Strategy The Request for Proposal RFPis an intricate process that can take months and in some cases, years, of meticulous details and hardships from a team aspiring to overcome dated technology, designs and infrastructure. In the excitement of finally being able source a web design agency, it can be easy to rush the actual RFP document, including the process.

Or, worse yet, having it controlled by a separate group who is not affiliated with the project beyond the purchasing process.

What makes for a good RFP? How do we make sure we choose the right agency partner? How do we involve our team so that we get internal buy in? A lot hinges around RFPs and selecting the right partner. The RFP and the process for managing it will go a long way in determining your organization's success. At ImageX, one of the more common reasons we come across for not disclosing the budget in the RFP is that the the client wants the market to dictate the price, and that if a number is disclosed all of the proposals will come in at that number.

  • Outliers, both on the low and high ends of the budget spectrum will be easier to identify if you have more thorough requirements in the RFP, as the responses will be more thorough;
  • This is typically done where the process is managed by a procurement team, and a large number of responses are desired;
  • Jan 12, 2016 Strategy The Request for Proposal RFP , is an intricate process that can take months and in some cases, years, of meticulous details and hardships from a team aspiring to overcome dated technology, designs and infrastructure;
  • There is nothing worse than choosing the winning bid based on an expectation of cost and having the project finish with a drastically higher price;
  • Conversely a closed process run by a procurement team that will not meet with the responding agencies will likely not provide you with the depth of response you are looking for;
  • How do we involve our team so that we get internal buy in?

Full transparency removes the guesswork By removing the guesswork we can focus on the solutions. Include more details within RFPs. Outliers, both on the low and high ends of the budget spectrum will be easier to identify if you have more thorough requirements in the RFP, as the responses will be more thorough. There is nothing worse than choosing the winning bid based on an expectation of cost and having the project finish with a drastically higher price.

Again, the more detail the better but this will allow the bidding agencies to show you how the project will be broken up and which requirements require more effort, allowing you to pick the ideal mix of features and functions. Give a budget range. This allows the agency to tell you what they can give you on the low-end vs.

3 Critical Components of a Successful RFP Process in Web Design & Development

Where is the agency placing the most value, ie. This may help you identify which agencies have the best grasp for the project and its priorities.

Formal procurement processes sometimes do not allow this to avoid any potential favoritism of vendor selection, and sometimes organizations do not want to have to meet dozens of agencies all asking similar questions. There are a number of material advantages to meeting with agencies interested in bidding on your project: Get to know the personalities.

Having a Solution Architect review your requirements allows them to understand the logic behind them. Technology, and in particular Drupal, is extremely customizable. The time spent reviewing the requirements will produce better proposals, more accurate estimates and understanding and applying an rfp process presentation, a more informed selection of the agency partner.

Get first-hand experience into your potential vendors competencies. By reviewing the proposal with the agency gives you a glimpse into their competencies, communication and project approach. Listening to how they constructed the solution they did, what logic was applied, what assumptions were made, how they communicate and who worked on it will be a good representative sample of how it will be working with that agency.

Ultimately, some organizations will not have the opportunity to engage with bidding agencies due to procurement processes. Did the questions seek to clarify, or did they challenge, in a positive way, your desired approach?

Full transparency removes the guesswork

Are the questions trying to point you in a different direction you may not have considered? If so, chances are this agency may have a better way of meeting your goals. Meet with 3 - 5 of your top vendor finalists. The procurement team has done their job and ensured that a fair and level buying process was adhered to. Hopefully, the RFP has been constructed in such a way where the best agencies for the job are clear, and you are not choosing just based the lowest bid.

Now is your time to meet each and there is a lot more to learn from these meetings. Here are a few understanding and applying an rfp process presentation that can really help spot the differentiators between the finalists: Ask the agency to present their process.

Instead, ask them to outline their process in key areas of the project, such as design and development and make sure that is a process you are comfortable. Similarly with design, a beautifully designed website is irrelevant if the business goals are not accomplished. What data and process does the agency apply to come with a design they are confident will meet the website goals conversion?

There are generally three approaches to this process: Open process, whereby you put the RFP on a syndication service that thousands of agencies will see. This is typically done where the process is managed by a procurement team, and a large number of responses are desired.

Closed process, whereby a select number of agencies are requested to bid on the project. This is typically done when an organization has selected the very specific criteria they want in a partner and have found a small number of potential partners that have those characteristics.

Hybrid process, whereby the RFP is publically announced on the organization's website and selected agencies are targeted. This allows you to consider submissions that meet your criteria that you may not have otherwise known about. Conversely a closed process run by a procurement team that will not meet with the responding agencies will likely not provide you with the depth of response you are looking for.

  • Jan 12, 2016 Strategy The Request for Proposal RFP , is an intricate process that can take months and in some cases, years, of meticulous details and hardships from a team aspiring to overcome dated technology, designs and infrastructure;
  • Are the questions trying to point you in a different direction you may not have considered?
  • This may help you identify which agencies have the best grasp for the project and its priorities;
  • Listening to how they constructed the solution they did, what logic was applied, what assumptions were made, how they communicate and who worked on it will be a good representative sample of how it will be working with that agency;
  • There is nothing worse than choosing the winning bid based on an expectation of cost and having the project finish with a drastically higher price.

In the end, there is no right or wrong, only what is right or wrong for your organization. When procuring a web design and development vendor, the RFP process can be hard and painstaking. Share your thoughts in comments below.

  • Again, the more detail the better but this will allow the bidding agencies to show you how the project will be broken up and which requirements require more effort, allowing you to pick the ideal mix of features and functions;
  • Open process, whereby you put the RFP on a syndication service that thousands of agencies will see;
  • The RFP and the process for managing it will go a long way in determining your organization's success;
  • In the excitement of finally being able source a web design agency, it can be easy to rush the actual RFP document, including the process;
  • This is typically done when an organization has selected the very specific criteria they want in a partner and have found a small number of potential partners that have those characteristics;
  • Full transparency removes the guesswork By removing the guesswork we can focus on the solutions.